How to Ensure Employees are Coming to Work on Time

Did you know that employee tardiness causes businesses in the United States billions of dollars in lost revenue each year? It's a serious issue, and roughly 20 percent of all employees are frequently late to work.

You've done everything from talking about lateness in meetings to writing people up. But how can you ensure that employees come to work on time each day? Here are some tips that could make a difference.

Have Clear Tardiness Policies

One of the simplest things you can do is set clear policies and expectations. Don't be wishy-washy about the rules!

Some companies start with relaxed guidelines and only try to enforce rules once tardiness becomes an issue. To avoid that, be strict about the policies. Let everyone know when they should be in and what happens when they are late.

Use Attendance Tracking Software

Good software can make it much easier to stay on top of employee attendance. Instead of relying on memory or hearsay, you can have clear records of when everyone clocks in and when they leave.

This data can come in handy. Not only does it help you see the bigger picture, but it'll help you identify potential trends. Use the data to nip those issues in the bud and meet with chronic latecomers.

Have Action Plans

In addition to having policies and attendance tracking software, have a plan in place to deal with regularly late people. This part isn't easy. No one wants to discipline their employees, but it may be necessary.

Set rules on how to approach the subjects. For example, you can set up meetings after employees are late a certain number of times. That can graduate to warnings, referrals, and other disciplinary actions.

Provide Incentives

Who doesn't love a good incentive? Incentives can encourage your team to change their behavior without going down the route of disciplinary measures.

You don't have to do much. A small treat or even lengthier breaks is enough to get most people into work earlier.

Change Work Schedules

If your employees are chronically late, consider changing the schedule. Flexible work arrangements are the norm nowadays, and many people are used to working from home. It can take time to adjust.

Pushing back work hours by even 30 minutes can make all the difference.

Read a similar blog about employee data here at this page.

Five Features Your HRIS Should Have

Want to learn how to do payroll with small HR team at the helm? What about automating workflows or providing training materials to your employees? A well-designed human resources information system (HRIS) can do all that and more.

HRIS platforms can streamline many HR processes and coordinate tasks across departments. They're a game-changer for businesses of any size and can lead to many great benefits across the board. But before you can reap those rewards, you have to choose the right HRIS for your needs.

Not sure where to start? Here are some features you should look for when choosing an HRIS.

Onboarding and Offboarding

Say goodbye to spending several days preparing for a new hire. Your HRIS should make onboarding and offboarding a breeze.

Top-notch platforms only require you to put in some basic hiring information. From there, the system takes care of the rest. That includes running background checks, adding new hires to payroll, enrolling them in benefits, setting up training, etc.

Talent Management

Finding new employees is never easy. With so many job boards out there and tons of applicants vying for the same position, it quickly gets overwhelming.

An HRIS can manage the process. Post openings to every job board with a single click, customize hiring workflows and build reports to find the perfect candidate.

Time and Attendance Tracking

Your HRIS should have features to track attendance efficiently. The days of manual entry should be behind you. It's also good to have the ability to view reports and labor cost data at a glance.

Full-Service Payroll

Want to know how to do payroll with small hr team? The best method is through an HRIS! Use time and attendance data to generate payroll in minutes.

Automatic compliance and tax filing take the stress out of payroll, getting money to your employees quickly and easily.

LMS

Employee training is a must. An HRIS can help you create a streamlined learning platform personalized to your company's needs. Track progress, encourage engagement, and push your team to learn new skills with only a few clicks!

Take Your Business to the Next Level

Don't let HR tasks bog you down. With an HRIS, you can take care of all the important details quickly and efficiently, leaving you room to focus on growing your company.

Read a similar article about online payroll service here at this page.

How Long Should You Keep Payroll Records?

Keeping a record of your payroll serves several important purposes, and in some cases, it is required by law. Additionally, how you manage and store payroll records is important, and some industries have specific requirements regarding the secure storage of payroll records. This is sometimes the case with government-related accounts, but other sensitive industries are affected as well.

Why Should You Keep Payroll Records?

Having the ability to recall payroll records is crucial for legal protection. If an employee determines at some point in the future that they believe improper payment from the past was issued for their services, you may need to provide documentation to prove that the employee was compensated according to their contract.

Also, if tax issues come up in the future, you may need to utilize a bookkeeping payroll tool to pull archived information to demonstrate that taxes were paid properly. In most cases, you’ll need to keep tax records related to payroll for a minimum of seven years.

Your bookkeeping can also benefit from keeping payroll records. If an accounting error is caught in the future, you may need to unravel a trail of paychecks to catch exactly where the problem stemmed from. This can save you time, money, and a lot of headaches when trying to solve complicated matters related to tax, benefits, deductions, and your overall accounting.

The Fair Labor Standards Act

Regardless of your industry, the Fair Labor Standards Act requires that all business owners retain payroll records for two years. To ensure that you remain in compliance with these regulations, it’s recommended that you utilize an automated bookkeeping payroll tool.

These kinds of tools will generally provide you with date information for your payroll records so that you can look through your archive and ensure that your records comply. This can also help you if you need to find specific records fast to produce them for employees, ex-employees, court cases, and the Internal Revenue Service.

Read a similar article about how to implement user provisioning here at this page.

Do Corporate Cards Affect My Credit Score?

Corporate credit cards offer a way for employees of your business to make business purchases quickly and easily. Many business owners automatically issue corporate cards to employees during the onboarding process, but others only issue these cards to various employees in specific departments. Likewise, you may automatically issue corporate cards when an employee or team will be going out of town for business and then suspend the use of these cards upon return.

The Benefits of Corporate Credit Cards

One of the nice things about allowing your employees to use corporate cards is that it gives them the ability to make purchases for the business without needing to seek reimbursement later. It also allows your business to track expenses more easily through online access and online activity review.

These cards can also be used when traveling or when taking customers, leads, and prospects out for lunch or dinner. This alleviates the need to worry about paying upfront for these expenses and then having to submit receipts.

How Corporate Credit Cards Affect Personal Credit

In some cases, a corporate credit card will not affect your credit score. This is usually the case when you are simply provided with the card to use with the company’s authorization. This is different than being listed as an authorized user.

If you are listed as an authorized user of a card, this means that your name and credit history may be associated with the use of the card. Even though the company is still the entity listed as the card owner and is therefore responsible for making payments, your name is linked directly to the card. If your employer fails to make payments, this may reflect poorly on your credit score.

Also, if the card is issued to the company in your name, the card activity may reflect on your credit score. Some corporate cards are issued as a batch whereby the account belongs to the employer, but each card is individually issued. In this scenario, your credit score may be affected.

Read a similar article about personalized pay stub announcement here at this page.

What to Know Before Starting a Nonprofit

Starting a nonprofit is often one of the best ways to get into the world of business without having to deal with the consumerism and profit-chasing that comes from starting a traditional company. Many nonprofit organizations are created to give back to the community, and starting a nonprofit can provide a meaningful income while focusing your skills and talents on helping others.

As altruistic as a nonprofit venture can be, there are still a lot of planning and managing tasks that take place in order to find success. If you’re considering starting a nonprofit for the first time, below are some things to think about:

Taking Care of Payroll

Even though your organization is not seeking to earn a profit, financial management concerns like payroll still need to be dealt with. Payroll for nonprofits works much like payroll for traditional business management; however, there may be certain tax regulations and reporting requirements that need to be factored in.

This is why many nonprofit managers opt to work with accountants and human resources software that specialize in payroll for nonprofits. There are software suites out there designed specifically for nonprofit financial management, but many traditional HR and payroll software solutions include nonprofit organization features. These resources can take the hassle out of adhering to regulations while also ensuring that your organization members get paid.

Maintaining Records

Speaking of regulations, your nonprofit will likely be subject to a number of federal and state regulations, particularly when it comes to documenting the organization’s activities. Keeping up with, storing and filing the right paperwork can be challenging, so you might consider partnering with a document management solutions provider for help.

These types of companies can handle all of the important and difficult tasks of routing documents, backing up important files, providing copies of documents upon request and more. Everything from your organization’s mission statement to its payroll to its income will need to be documented and preserved for tax reporting purposes as well as to remain in regulatory compliance with various governing bodies.

Read a similar article about restaurant employee onboarding tool here at this page.

Best Practices for Keeping Your Company Secure While Working Remotely

Remote work is more accessible than ever these days, and employers are more open to the idea of employees working from home than ever before. While work-from-home (WFH) opportunities provide plenty of benefits for both businesses and employees, they unfortunately come with some downsides.

In particular, the potential for security risks is a big concern in remote work. Stolen identities, unauthorized data access and vulnerable financial records are enough to keep any data security professional up at night. Thankfully, there are some steps you can take to protect your business even when employees work remotely.

Utilize Identity Management Tools

Identity management is the process of ensuring that only authorized employees have access to sensitive data. In most cases, identity management for WFH employees who deal with sensitive data is handled by an IT security team since the digital realm is most likely to be affected by security threats these days.

A business owner may choose to deploy identity management for WFH employees to deter threats that can’t be controlled on-site. This is especially important in the modern age of ransomware attacks, financial hacking and identity theft. With a system in place, even remote employees can verify their identities prior to accessing data, and detailed reports can be generated documenting who had access to what data at which location at a specific time.

Provide Security Training

Just because your employees are working remotely doesn’t mean that you can’t still provide regular training on security risks. Consider creating webinars that discuss common threats employees may face, including phishing scams and email spoofing. Employees can access this training from home on a scheduled basis or when it’s convenient, and you can feel better knowing that your business is protected.

If you choose to provide training, make sure that it is ongoing and updated. Security threats change constantly, and criminals are always looking for new ways to access sensitive data. Work with your IT security team to evaluate current threats and plan for emerging threats as these will need to be entered into consideration for future training sessions.

Read a similar article about employee recruitment software here at this page.