Tips to Get Employees to Fill Out Company Surveys

Company surveys are a fantastic way to make internal improvements. It's a chance to get real insight from employees and gather valuable data you can use to make critical internal decisions.

But there's one problem: Getting your employees to fill them out! Whether you use an automatic employee survey sender or send them out manually, you'll quickly find that only a tiny portion of your workforce does them.

So, how can you encourage your team to complete your surveys?

Keep Things Simple

The easiest way to encourage participation is to make things easy. No one likes to spend an hour completing an ultra-long survey. The shorter your survey is, the better!

You're more likely to improve participation numbers with multiple small surveys than one long one. Keep your answers to multiple choice questions and limit the open-ended written responses. If your team can finish the survey in only a few minutes, there's no reason not to do them.

Guarantee Anonymity

Another significant issue is confidentiality. People aren't keen on filling out surveys if they have to attach their names. They won't speak openly out of fear of retaliation.

Consider using an automatic employee survey sender. You can create private links with no identifying information. It's better than having people send surveys back with their email addresses attached.

Provide Incentives

Who doesn't love a prize? Think about incentivizing participation.

You can enter completed surveys into a drawing, offer some PTO, or even hand out physical prizes. If your employees feel there's something to gain, they're more likely to take the time to complete the survey.

Improve Accessibility

Better accessibility can make a huge difference. The go-to for most companies is to send out emails with links. But what about production workers or those who aren't on a computer all day?

Coordinate with your team managers and find the most suitable solution. You may have to print some surveys out while sending others digitally. But you are bound to experience better numbers when everyone has easy access.

Those are just a few tips. Get creative and think about how your team sees your surveys. Make them as inconvenient as possible, and your employees may consider completing them.

Read a similar article about how to pay independent contractors here at this page.

How a Virtual Workforce Management Platform Benefits a WFH Company

Remote work is becoming more prevalent with each passing day. The pandemic proved that providing flexibility and boosting productivity outside the office is possible. But to see success, work-from-home companies need proper software at the helm.

An all in one virtual platform for workforce management can streamline operations no matter where your team works!

Onboarding Made Easy

Onboarding is stressful enough when you're working under the same roof. But when you have remote employees, it gets even more complicated.

Thankfully, workplace management software makes things much more manageable. Take care of the paperwork from one platform. Gather all the necessary information, get copies of critical documents, and send contracts through secure connections.

You can handle the onboarding process in one place, simplifying the paperwork and getting your new hires ready to go in no time.

State-Specific Compliance

State laws can vary dramatically, throwing a wrench into your work-from-home plants. But an all in one virtual platform for workforce management ensures that you stay compliant no matter where your employees live and work.

A well-designed platform will have preconfigured settings that take care of the logistics. After inputting the employee's address and changing their status to remote work, every detail will adjust to their state.

They'll receive state-specific training assignments, accurate tax documents, and more. Attendance, payroll, and break times will adjust automatically, ensuring that you comply with the employee's local state laws.

This feature is a game-changer that removes some barriers WFH companies experience when transitioning to remote operations.

Remote Management

Are you worried about the management side of things? Don't fret. Well-designed workforce management platforms will help you manage everything from device to app provisions in one place.

After onboarding, ship devices directly to your remote workers. Set them up with security software, apps, and more. Then, give them access to all the relevant software and systems they need to do their job. There's also the ability to manage passwords and control access.

Do everything from one place and eliminate the need for in-office visits!

Read a similar article about HRIS platform here at this page.

Benefits of Being Able to Disable Your Employee's Apps

Are you interested in having the ability to disable employee apps? You're not alone! While it might seem like overkill or micromanaging, app management has many perks. Here are just a few.

More Productivity

The most obvious perk is a boost in productivity. Let's face it: There are countless ways for your team to get distracted on the job. They can waste time on social media, fiddle with apps, and more. Having the ability to disable apps can do a lot to end time-wasting.

That doesn't mean you need to lay down the hammer and micromanage every second of your team's time. However, it can help you create workday policies that prohibit using certain apps. Disabling some big time-wasters can make a huge difference, letting your team reach a new level of work output.

Better Security

If your employees rely on apps to do their job, having mobile app management is paramount! Those apps likely have some integrations into your company's broader tech stack. They might provide access to private servers, cloud storage, and other sensitive systems.

If an employee quits or gets let go, there's an immediate security risk. Sure, you can take away devices. But what's stopping that employee from logging in elsewhere?

Disabling the app entirely saves you a slew of potential headaches. It makes your operations more secure across the board, helping you avoid a security nightmare!

Easier Offboarding

This benefit is similar to the last. However, it focuses more on strategic offboarding. The offboarding process can be a logistical nightmare. Companies are more connected than ever, and some workforces are working remotely, making the traditional offboarding process even more challenging.

Having mobile app management is a game-changer. You can manage access, wipe devices remotely, and eliminate all traces of a former employee's presence. You can move on to onboarding the replacement without missing a beat.

As you can see, having the power to disable apps is more than control. It can benefit your company in many ways, making you more productive and secure than ever.

Read a similar article about how to do payroll here at this page.

How to Encrypt Your Employees' Work Computer Hard Drives

Cybersecurity threats are all too real in the modern digital era. Cybercriminals are getting smarter with every passing year. While technology continues to improve and we're getting new ways to keep sensitive information safe, the risks remain.

Don't think it could affect your business? Look at the high-profile security breaches that have affected huge brands in recent years. If it can happen to them, it can certainly happen to you!

One of the best ways to keep your systems secure is to take advantage of end-to-end encryption. But how can you do that when your employees all have their individual devices and hard drives?

What Exactly is Encryption?

Encryption is a form of cryptography that helps turn readable data into a scramble of numbers and bits. It's the baseline form of security that every business should utilize. There's a good chance you use it already when shopping online or accessing sites with sensitive personal information.

Keys help to restrict access. With end-to-end encryption, the data becomes scrambled during transit, keeping it safe from man-in-the-middle attacks and other interceptions. As long as the receiver has a key, they can access the data as usual. But everyone else cannot.

Integrated Encryption Tools

Using built-in tools is the easiest way to encrypt your employees' work computers. Both Windows and Mac computers have encryption tools. They allow you to encrypt the hard drives of the device and any external storage your team might use.

While convenient, this doesn't offer much in the way of control. If you want to encrypt devices remotely from one place, you'll need MDM software.

Using MDM Software

MDM stands for mobile device management. It's a must-have if your team receives a device during onboarding. With an MDM platform, you can encrypt hard drives, enable multi-factor authentication, wipe storage on lost or stolen devices, and more.

Cybersecurity threats are an ever-present concern, and you should take steps to keep your bottom line safe. Encryptions can provide the peace of mind you need, and management software ensures that every device remains secure.

Read a similar article about gusto alternative here at this page.

How to Ensure Employees are Coming to Work on Time

Did you know that employee tardiness causes businesses in the United States billions of dollars in lost revenue each year? It's a serious issue, and roughly 20 percent of all employees are frequently late to work.

You've done everything from talking about lateness in meetings to writing people up. But how can you ensure that employees come to work on time each day? Here are some tips that could make a difference.

Have Clear Tardiness Policies

One of the simplest things you can do is set clear policies and expectations. Don't be wishy-washy about the rules!

Some companies start with relaxed guidelines and only try to enforce rules once tardiness becomes an issue. To avoid that, be strict about the policies. Let everyone know when they should be in and what happens when they are late.

Use Attendance Tracking Software

Good software can make it much easier to stay on top of employee attendance. Instead of relying on memory or hearsay, you can have clear records of when everyone clocks in and when they leave.

This data can come in handy. Not only does it help you see the bigger picture, but it'll help you identify potential trends. Use the data to nip those issues in the bud and meet with chronic latecomers.

Have Action Plans

In addition to having policies and attendance tracking software, have a plan in place to deal with regularly late people. This part isn't easy. No one wants to discipline their employees, but it may be necessary.

Set rules on how to approach the subjects. For example, you can set up meetings after employees are late a certain number of times. That can graduate to warnings, referrals, and other disciplinary actions.

Provide Incentives

Who doesn't love a good incentive? Incentives can encourage your team to change their behavior without going down the route of disciplinary measures.

You don't have to do much. A small treat or even lengthier breaks is enough to get most people into work earlier.

Change Work Schedules

If your employees are chronically late, consider changing the schedule. Flexible work arrangements are the norm nowadays, and many people are used to working from home. It can take time to adjust.

Pushing back work hours by even 30 minutes can make all the difference.

Read a similar blog about employee data here at this page.

Five Features Your HRIS Should Have

Want to learn how to do payroll with small HR team at the helm? What about automating workflows or providing training materials to your employees? A well-designed human resources information system (HRIS) can do all that and more.

HRIS platforms can streamline many HR processes and coordinate tasks across departments. They're a game-changer for businesses of any size and can lead to many great benefits across the board. But before you can reap those rewards, you have to choose the right HRIS for your needs.

Not sure where to start? Here are some features you should look for when choosing an HRIS.

Onboarding and Offboarding

Say goodbye to spending several days preparing for a new hire. Your HRIS should make onboarding and offboarding a breeze.

Top-notch platforms only require you to put in some basic hiring information. From there, the system takes care of the rest. That includes running background checks, adding new hires to payroll, enrolling them in benefits, setting up training, etc.

Talent Management

Finding new employees is never easy. With so many job boards out there and tons of applicants vying for the same position, it quickly gets overwhelming.

An HRIS can manage the process. Post openings to every job board with a single click, customize hiring workflows and build reports to find the perfect candidate.

Time and Attendance Tracking

Your HRIS should have features to track attendance efficiently. The days of manual entry should be behind you. It's also good to have the ability to view reports and labor cost data at a glance.

Full-Service Payroll

Want to know how to do payroll with small hr team? The best method is through an HRIS! Use time and attendance data to generate payroll in minutes.

Automatic compliance and tax filing take the stress out of payroll, getting money to your employees quickly and easily.

LMS

Employee training is a must. An HRIS can help you create a streamlined learning platform personalized to your company's needs. Track progress, encourage engagement, and push your team to learn new skills with only a few clicks!

Take Your Business to the Next Level

Don't let HR tasks bog you down. With an HRIS, you can take care of all the important details quickly and efficiently, leaving you room to focus on growing your company.

Read a similar article about online payroll service here at this page.

How Long Should You Keep Payroll Records?

Keeping a record of your payroll serves several important purposes, and in some cases, it is required by law. Additionally, how you manage and store payroll records is important, and some industries have specific requirements regarding the secure storage of payroll records. This is sometimes the case with government-related accounts, but other sensitive industries are affected as well.

Why Should You Keep Payroll Records?

Having the ability to recall payroll records is crucial for legal protection. If an employee determines at some point in the future that they believe improper payment from the past was issued for their services, you may need to provide documentation to prove that the employee was compensated according to their contract.

Also, if tax issues come up in the future, you may need to utilize a bookkeeping payroll tool to pull archived information to demonstrate that taxes were paid properly. In most cases, you’ll need to keep tax records related to payroll for a minimum of seven years.

Your bookkeeping can also benefit from keeping payroll records. If an accounting error is caught in the future, you may need to unravel a trail of paychecks to catch exactly where the problem stemmed from. This can save you time, money, and a lot of headaches when trying to solve complicated matters related to tax, benefits, deductions, and your overall accounting.

The Fair Labor Standards Act

Regardless of your industry, the Fair Labor Standards Act requires that all business owners retain payroll records for two years. To ensure that you remain in compliance with these regulations, it’s recommended that you utilize an automated bookkeeping payroll tool.

These kinds of tools will generally provide you with date information for your payroll records so that you can look through your archive and ensure that your records comply. This can also help you if you need to find specific records fast to produce them for employees, ex-employees, court cases, and the Internal Revenue Service.

Read a similar article about how to implement user provisioning here at this page.